Email Tool enables one to send emails as part of a workflow process.
Figure 1: Email Tool Properties - Configure Email Tool
| SMTP Host
|| Mail server address
| SMTP Port
|| Mail server port
|Security|| Mail server security
| Does the SMTP need authentication?
|| Does your mail server need you to be authenticated?
| SMTP Username
|| Mail server authentication username
| SMTP Password
||Mail server authentication password|
Figure 2: Email Tool Properties - Email
|From||Sender of the email|
|To (Specific email address)|| Email recipient (multiple emails are separated by commas)
|To (Participant ID)|| Participant ID (workflow process participants)
|CC||Carbon Copy email recipient (multiple emails are separated by commas)|
|Subject||Short description of email message|
|Message|| Email content
| HTML Content?
|| Is the email content an HTML material?
Figure 3: Email Tool Properties - Attachments
|| Form to attach
|Form Upload Fields|| File attachment field ID; "Form" must be selected first for this option to work.
|Files|| If files are not in the form, you may use this option to specify the path to the files you want to attach.
When your emails fail to be sent out or to connect to the SMTP server, email sending may have been blocked by an anti-virus or firewall installed in the local machine. Ensure that your Java Runtime Engine is given the permission to send messages out.