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Knowledge Base for v4




Email Tool

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Email Tool enables one to send emails as part of a workflow process.

Figure 1: Email Tool Properties - Configure Email Tool

 SMTP Host
Mail server address
 SMTP Port
Mail server port
 Security Mail server security
Available options:
  • None
  • TLS
  • SSL
 Does the SMTP need authentication?
Does your mail server need you to be authenticated?
 SMTP Username
Mail server authentication username
 SMTP Password
Mail server authentication password

Figure 2: Email Tool Properties - Email

From Sender of the email
To (Specific email address) Email recipient (multiple emails are separated by commas)
To (Participant ID) Participant ID (workflow process participants)
CC Carbon Copy email recipient (multiple emails are separated by commas)
Subject Short description of email message
Message Email content
HTML Content?
Is the email content an HTML material?

Figure 3: Email Tool Properties - Attachments

Form to attach
Form Upload Fields File attachment field ID; "Form" must be selected first for this option to work.
Files If files are not in the form, you may use this option to specify the path to the files you want to attach.

Related Tutorials


Security Applications / Firewall

When your emails fail to be sent out or to connect to the SMTP server, email sending may have been blocked by an anti-virus or firewall installed in the local machine. Ensure that your Java Runtime Engine is given the permission to send messages out.

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