Anonymous user link with department

 
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Good day,

I would like to know is it possible and how to do it if an anonymous user apply the form, depending which department the user have chosen, the respective department HOD will receive the assignment.

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    1 answer

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      Hi,

      1. in the form builder, drag and drop selectbox (or anything similar)
      2. use department options binder under choose binder field
      3. in selectbox > advanced options 
        1. workflow variable = dept
      4. create a process
      5. ensure workflow variable "dept" is added during design process
      6. in process mapper > map participants to users > select respective participant > add mapping > map to workflow 
        1. variable ID = dept
        2. value of workflow variable represents = HOD department code
      7. create userview
      8. drag and drop run process, and your process is selected
      9. in userview builder, ensure the userview category / run process permission is set to empty or anonymous

      Hope this helps

      1. Aaron Tan

        Good day,

        After reading through your comment, I notice some feature only apply to pro/ enterprise edition.

        I forget to mention that I am currently using the community edition. Is it still possible to achieve the result ?

      2. Ian

        Should be possible, although there's probably heavy bean shell/SQL involved

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