In your process design, you may include a Tool element and map it to the Email Tool.
Configure email server settings in the Plugin Configuration dialog box.
Figure 1: Email Setting
In the Email tab, customize the content of the email.
Figure 2: Customizing the Email Content
You may make use of hash variables in your email message to gain access to useful information such as the requester's details, form data and so on.
Figure 3: Including File Attachments
You can also include file attachments in the email by looking up the files uploaded in a form or by providing a system path or URL for external files.
Note: If you want to setup a task notification for new tasks, please see User Notifications.
Verifying your SMTP Server Connectivity
You will need to check with the server administrator on permission for connection/port for the SMTP server. A quick way to check connectivity to the server is to execute the following command:
telnet mail.sampleDomain.com 25 Connecting To mail.sampleDomain.com...
Upon successful connection, you will see this message:
+OK Microsoft Exchange Server 2001 POP3 server version 1.2.3.4 (sampleDomain.local) ready.