Email Tool enables one to send emails as part of a workflow process.

Figure 1: Email Tool Properties - Configure Email Tool

 SMTP Host

Mail server address

 SMTP Port

Mail server port


Mail server security
Available options:

  • None
  • TLS
  • SSL

 Does the SMTP need authentication?

Does your mail server need you to be authenticated?

 SMTP Username

Mail server authentication username

 SMTP Password

Mail server authentication password

Figure 2: Email Tool Properties - Email


Sender of the email

To (Specific email address)

Email recipient (multiple emails are separated by commas)

To (Participant ID)

Participant ID (workflow process participants)


Carbon Copy email recipient (multiple emails are separated by commas)


Short description of email message


Email content

HTML Content?

Is the email content an HTML material?


You may specify both "To (Specific email address)" and "To (Participant ID)" at the same time. Both will be taken into account when email is sent.

Figure 3: Email Tool Properties - Attachments


Form to attach

Form Upload Fields

File attachment field ID; "Form" must be selected first for this option to work.


If files are not in the form, you may use this option to specify the path to the files you want to attach.

Related Tutorials


Security Applications / Firewall

When your emails fail to be sent out or to connect to the SMTP server, email sending may have been blocked by an anti-virus or firewall installed in the local machine. Ensure that your Java Runtime Engine is given the permission to send messages out.

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