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Email Tool enables one to send out Email from a Workflow Processemails as part of a workflow process.


Figure 1: Email Tool Properties - Configure Email Tool

 SMTP Host
 

Mail server address

 SMTP Port
 

Mail server port

 Security  

Mail server security
Available options:

  • None
  • TLS
  • SSL

 Does the SMTP need authentication?
 

Does your mail server need you to be authenticated?

 SMTP Username
 

Mail server authentication username

 SMTP Password
 

Mail server authentication password


Figure 2: Email Tool Properties - Email

 

From

Sender of the email

To

 From

 

 To (Specific email address)

 

Email recipient (multiple emails are separated by commas)

To  To (Participant ID)

 

 CC

 

 Subject

 

Message

 

 HTML Content?

Participant ID (workflow process participants)

CC

Carbon Copy email recipient (multiple emails are separated by commas)

Subject

Short description of email message

Message

Email content

HTML Content?

Is the email content an HTML material?

Info
titleReceipients

You may specify both "To (Specific email address)" and "To (Participant ID)" at the same time. Both will be taken into account when email is sent.


Figure 3: Email Tool Properties - Attachments

 

Form
 

Form to attach

 Form Form Upload Fields

 

Files

File attachment field ID; "Form" must be selected first for this option to work.

Files

If files are not in the form, you may use this option to specify the path to the files you want to attach.

Related Tutorials

Troubleshooting

Security Applications / Firewall

When your emails fail to be sent out or to connect to the SMTP server, email sending may have been blocked by an anti-virus or firewall installed in the local machine. Ensure that your Java Runtime Engine is given the permission to send messages out.