In your process design, you may include a Tool and map it to the Email Tool.
In the plugin configuration, you will need to setup the email server settings.
Figure 1: Setting up the Email Settings.
In the next tab, you may customize the content of the email.
Figure 2: Customizing the Email content.
You may make use of hash variables in your email message to gain access to useful information such as the requester's details, form data and so on.
Figure 3: Including file attachments.
You can also include file attachments in the email by looking up the files uploaded in a form or by providing system path or URL for external files.
Note: If you would like to set up a Task Notification on new tasks, please see Email Notifications.
Verifying your SMTP server connectivity
You will need to check with server administrator to allow connection/port for the SMTP server. A quick way to check the connectivity to the server is to execute the following command:-
telnet mail.sampleDomain.com 25 Connecting To mail.sampleDomain.com...
Upon successful connection, you may see a message like the following.
+OK Microsoft Exchange Server 2001 POP3 server version 1.2.3.4 (sampleDomain.local) ready.